When Is It Okay To Shred Any Business Record?
If you keep every single record of your business, then pretty soon you will have a lot of documents and records to keep and store. The good news is that you do not have to keep all these records of your business because you can actually shred them. But the important question you should ask is, “when should you shred them”? If you want to shred some records, then you first have to consider this 3 things about the record before shredding. You have to know that there are many other times when you can shred your records, but we will only mention the 3 most important times when it is fine to shred your records. This article is going to take you through when it is okay to shred your records without shredding something of importance or of use to you and your business.
When a record is no longer in use, meaning, its period of limitation is over, then you can consider shredding it with shredder blades. Of course, you will not want to shred a record if it is still under the period of limitation because, then, the record will no longer be in any use. If you are looking to shred some records to get rid of your pile of storage records, then you have to look for the one that has already passed its period limitation, meaning it is no longer in use or important for your business. This is one of the times when you can shred your records, when it is passed its period limitation.
But what about the records that do not have period limitation? You can wait for a month, and if they do not have any importance, then you can shred it. Do not just shred every record that does not have a period limitation after a month; there are some important records that need to stay with you for a year. It can be quite confusing to tell if you should shred a record after a month or after a year; well, you can know by checking the importance of the record and if you will need it in the near or far future. If you feel like the record is no longer any use to you; then you can shred it after a month. Now you know the second way you can know if shredding a certain record is okay.
You can actually shred a record immediately, and that is if the record is highly secretive and should not be seen by others. If you want nobody to see your secret records and you want it to stay away from people’s eyes, then it is important to shred the papers of that record as soon as you can. You will feel at peace when you immediately shred secretive records with shredder blades, because nobody will be able to find and read it. So this is the third and final time when you can shred your business records that we will mention in this article; but, again, there are many other times when shredding your records is okay.